Grass Cutting Contract 2026-28 Middleton Cheney Parish Council

Award Criteria

Evaluation Criteria Compliance with specification Price (value for money, not lowest bid) Experience and capability References and past performance Insurance and health & safety compliance EVALUATION Bids will be evaluated in accordance with the Middleton Cheney Parish Council's Financial Regulations using the following criteria and weighting: Criteria and maximum score Price The full and final cost over the full term of the contract. To take into account affordability and the commercial stability of a reasonable return for the supplier. Max 50 points out of 100 Quality The supplier's ability to perform the contract to the highest standards. Evidence of the supplier's relevant knowledge and experience through the delivery of previous contracts Feedback received from References. Max 25 points out of 100 Compliance The supplier's compliance with all Insurance, Health & Safety and employment laws and regulations Max 25 points out of 100

Description

Middleton Cheney Parish Council cuts grass seasonally on open spaces and verges including strimming, blowing, shrub maintenance and weed control. The work comprises of maintaining grass on amenity spaces managed by the Council including play areas, a village green and a cemetery, together with local authority verges. The height of cut to be appropriate for the use of each space and as agreed with the Officer. To also include strimming around grave markers, head stones, play equipment, outside furniture, path edges, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces as well as footpaths and seating areas by sweeping or blower. Although a specific number of cuts has been set for the tender these may be varied according to seasonal grass growth and by agreement with the Officer Only. Site Details Middleton Cheney Cemetery, which requires weekly grass cutting and strimming undertaken with the due care and respect that a site of this nature requires. Stanwell Park and Astrop play area - a large sized traditional children's and family play park, containing open spaces and play equipment as well as seating areas. This excludes the playing fields at Astrop road. Village Main Green - a large rectangle of grass and grass verge on the Main Road in the lower part of the village. Several smaller green spaces on Main Road, The Washle, Bull Baulk and Stanwell. These do not contain any equipment other than benches. Roadside verges. Before tendering the Contractor is advised, at his/her own discretion, to visit the sites to satisfy themselves as to the full extent of the Contract Specification. No claims arising from failure to do so will be accepted. An accompanied tour of the zones will be available if booked in advance with the Clerk, or the Contractor is welcome to view the zones independently at any time in advance. The contractor will use their professional discretion and all information available to them to liaise with the Council where alterations to the schedule may be needed, e.g. in times of drought. Maintenance of footpaths should be considered ad hoc, to include at least one yearly weed spraying and one separate strim. The contract term is 3 years and covers the satisfactory completion of the works outlined in this document. The award of the contract is dependent on evidence of appropriate public liability insurance, professional qualifications and policies. Any considerations not identified in this document may be addressed with the Council at the point of tender, or negotiated with the Clerk and Council as they arise. Completed and signed copies of the Tender Form and Declaration & Company Details Form should be received at the Middleton Cheney Parish Council offices by MONDAY 29th SEPTEMBER 2025 at the latest. Please submit confidential tenders by post or email, marked "Middleton Cheney Parish Council - Green Spaces Contract Tender 2026-2028".

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