Christmas Lights

Award Criteria

The contract will be awarded on the basis of the most economically advantageous tender. Evaluation will consider both price and quality. The following headline criteria will be applied: Quality & Aesthetic Appeal - 40% Assessment of design proposals, visual impact, suitability for locations, technical robustness, and innovation. Cost & Value for Money - 30% Based on the tendered pricing and breakdown per location, including installation, maintenance, removal and associated works. Contract and Project Management - 15% Evaluation of project delivery approach, staffing structure, communication arrangements, quality assurance processes and proposed project plan. Experience & References - 10% Demonstrated relevant experience delivering similar festive lighting contracts within the last five years, with references. Sustainability Measures - 5% Consideration of energy efficiency, recyclability of materials, and environmental management. Compliance & Safety Requirements (Pass/Fail) Tenderers must meet all mandatory compliance requirements including: health and safety policies, working at height assessments, RAMS, relevant accreditations (including HERS where applicable), public liability insurance (£10m), and evidence of capacity to deliver the contract.

Description

Christchurch Town Council is procuring a Christmas lighting services contract for the festive seasons 2026-2028. The appointed contractor will be required to design, supply (on a hire/lease basis), install, test, maintain, remove and store Christmas lighting and festive decorations across designated locations within Christchurch, including the town centre, Bargates, High Street, the Quomps bandstand, Mudeford Recreation Ground, Mudeford Quay, Friar's Cliff, and selected roundabouts. The contract covers the provision of energy‑efficient LED lighting, motifs, column‑mounted features, tree lighting, bandstand lighting and associated fittings. All items must be suitable for outdoor use, comply with UK electrical safety standards, and be installed by competent, accredited personnel. The contractor must also provide appropriate control systems (e.g., timers, remote control options) and carry out all mandatory annual testing and certification. The services include: - development of full lighting designs and visual concepts - supply of all required lighting on a hire or lease basis - installation before the annual switch‑on event - in‑season maintenance and fault response - removal after the festive period - safe storage of equipment where applicable;- - provision of all RAMS, compliance documentation, insurances and certificates. The Council has an annual budget of up to £40,000 on Option A tenders and £20,000 on Option B tenders. Tenderers may be asked to provide alternative options at lower budget levels. Final installation locations remain subject to confirmation, including highway permissions and availability of suitable electrical supply.

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