Environment Agency (EA) Enterprise Asset Management (EAM) system

Description

Environment Agency (EA) Asset Management Software System delivering an enterprise Asset Management platform. EA are looking to secure a platform provision that is sufficiently flexible to deliver those capabilities in the best way utilising current and future technologies. This is a Request for Information (RFI) and relates to Preliminary Market Engagement (PME) only, not a procurement exercise. The objective of this RFI and PME is for the Environment Agency (EA), the Authority, to obtain key information to understand the market's capability, innovation, approaches, on what it has to offer and how it may be able to meet the EA's needs both now, and in the future. Further to the previously published pipeline notice, please be aware that the Authority plans to publish the Invitation to Tender (ITT) for this via a potential Competitive Flexible Procedure by early September 2026. It should be noted that this planned procurement is subject to internal governance and approvals. The EA reserves the right to alter any aspect of this planned procurement notice before a tender notice is published, or to not proceed with the procurement in any way. This notice summarises certain aspects of the procurement but does not purport to contain complete descriptions of it, nor to be all inclusive or contain all the information that a prospective tenderer may require when determining whether to take part in any subsequent tender notice to be published. The Environment Agency (EA) are seeking to procure an Enterprise Asset Management (EAM) system, which is sufficiently flexible to deliver ISO 55000 compliance and asset management capabilities, utilising current and future technologies. EA will be seeking suppliers that can potentially provide: (a) A unified system with strong standardisation and governance (b) Centralises information storage with consistent formats and locations (c) Streamlines processes to reduce inefficiencies, duplication, and costs (d) Enhances data accessibility to support informed decision-making and effective risk management (e) Complies with ISO 55000, 19650, and 9000 (f) Should provide a simple, intuitive, and partially automated user experience (g) Preference for a unified platform; integrated solutions also acceptable (h) Suppliers must support migration of existing records with metadata tagging (i) Enable file retrieval using metadata and spatial context (j) Solution must allow full export of files, metadata, and configurations to avoid vendor lock-in The objectives of EAM are: (a) Implement an asset management system that is compliant with the Institute of Asset Management's (IAM) - An Anatomy. (b) Create a single source of truth supporting the entire asset lifecycle. (c) Enable accurate, trusted Business Intelligence. (d) Achieve ISO19650 and ISO55000 compliance. (e) Improve file/data accessibility, storage, sharing, and user experience. (f) Enhanced data governance and risk mitigation (e.g., reduced security and legal risks). (g) Reduced inefficiencies, such as duplication and process waste. (h) Support carbon reduction and improved sustainability through streamlined practices Procurement Reference.

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